Every subpoena answered in time, on the record.
Subpoenas is Enclerk.com’s product for the subpoenas served on a California agency that is not a party to the case: civil subpoenas under the Code of Civil Procedure, criminal ones under the Penal Code, and the federal and administrative ones that reach a city or county too. It follows each subpoena from the day it is served on a department to the day the records are delivered, between the custodian who holds the records and the attorney’s office that answers for the agency.
What it is for
A subpoena is served on a department, often on whoever is at the counter, and the days to answer it start at once. The law gives the agency a few ways to answer: object in writing, meet and confer, move to quash, or produce the records with the custodian’s declaration, each by a day the paper and the Code set. Subpoenas keeps the one subpoena in one place, says whose turn it is and by when, and keeps the record of what the agency did.
Who uses it
The custodians
The custodian of records in each department logs the subpoena the day it is served, from a phone photograph or a scan, and sends it to the attorney’s office. When the attorney’s office asks for the records, the custodian gathers and uploads them, notes where the search went, fills in the cost sheet, and signs the declaration by hand.
The attorney’s office
The attorney and the attorney’s office staff review each subpoena for sufficiency, decide whether to object, confer or comply, approve, redact or withhold each record, and prepare the package. The attorney signs an objection and approves what goes out.
The Agency Admin
Sets the product up once: the departments and their custodians, the agency’s own days, the letters and the grounds the attorney’s office draws on. The Agency Admin sees no subpoena.
What the site does
One status, one holder, one button
Every subpoena has one status, held by one office, and its page shows the one thing that comes next with one button. Pressing it moves the subpoena on and writes to the office that now has it. The desk lists what is yours to do first, then what waits on the other office.
The clocks, by track
A civil subpoena and a criminal one never share a rule. A civil one shows the earliest lawful production date, the day to object in writing and the day to produce (Code of Civil Procedure sections 2020.410 and 2020.430); a criminal one the day to deliver to the clerk of the court (Penal Code section 1326, Evidence Code section 1560). Each date carries its citation and the words Confirm with counsel.
Letters from your own templates
The objection letter and the cover letters are the agency’s own templates, written in the editor on the site. The attorney’s office ticks the grounds from the agency’s library and each drops into place, with its citation, ready to read and sign.
The package, in two forms
The records approved, the signed declaration, the cover letter and the proof of service are prepared as one zip and one print copy as a PDF, each kept with its checksum. A later production is the next version; nothing prepared is changed.
The declaration, signed by hand
The site prints the custodian’s declaration from what was gathered. The custodian reads it, signs it on paper and uploads the signed scan. Nothing is signed for anyone.
Reports
A register of every subpoena, a calendar of every open date and the year’s figures by track and outcome, each as a spreadsheet as well.
What it never does
- Face the public. Nothing about a subpoena is shown outside the agency, and nobody serves a subpoena through the site.
- Mail the requesting party. The site writes only to the agency’s own staff.
- Decide the law. It says what each rule is and when its day comes, warns and records; every decision is the attorney’s office’s.
- Deliver the package. The attorney’s office sends it the usual way, by upload, email or post, and records the day it went.
How it works
SubpoenasFollow one subpoena served on the city from the day it arrives to the day the records are delivered, with every day counted.
A subpoena is servedThe scan of the subpoena is uploaded and its facts put in: the case, the day it was served, the date for production. One button sends it to the attorney’s office by the next business day.
Reviewed for sufficiencyThe attorney’s office reads it against the clocks of its track: the earliest lawful date, the day to object, the day to produce. It is in order, so the records are asked for.
The records gatheredEach record is uploaded, the search is noted and the cost sheet filled in. Then the gathering is marked done.
ApprovedEach record is looked at and approved, redacted or withheld. Only what is approved goes out.
The declarationThe declaration is printed, signed by hand and uploaded as a scan. Nothing is signed for anyone.
Packaged and deliveredThe package is prepared as a zip and a print copy, each with its checksum. It is delivered outside the site, and the day, the way and who signed the proof are recorded.
See it working
A demonstration agency runs on this platform with made-up subpoenas. It carries a red strip saying it is a demonstration, and nothing in it is a real agency’s record or a real case.
The demonstration site is being prepared. Ask for a walk through it with the quote form below.
Plans
Every plan includes unlimited subpoenas, the clocks of every track, the letters, the package and the reports. Seats are for staff: the custodians log each subpoena and gather the records, and the attorney’s office reviews it, approves the records and delivers them.
| Plan | Custodian seats | Attorney’s office seats | Largest document | How to start |
|---|---|---|---|---|
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The platform deletes nothing of a subpoena’s file on any plan: the subpoena as served, the letters, the records as produced with their checksums and the history stay, for your agency to keep as its own retention schedule says. An agency that already uses another product adds Subpoenas from its own admin page, on the Free plan, and keeps one set of accounts across all of them.
Start free
The setup takes an afternoon: your agency, how its pages look, its first department, and the first accounts of your two offices. The site is a demonstration site until your agency’s letter of authorization is approved.
Request a quote
For the Plus and Enterprise plans, or for every product together. A person replies; there is no follow-up sequence.